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- Before You Get Started
- Installation For Single-User,
Trial, or Evaluation Use
- Installation For Multi-User (Client-Server) Use
- Install Reseller Advantage on the Server Machine
- Software Setup
- Installing the Reseller Advantage License Manager
- Customizing Reseller Advantage
- Install Reseller Advantage on Client Machines
- Installing the Purchasing Module on Client
Machines
- Installing Reseller on the Web
- Replication Setup for Sybase SQL Anywhere
- Importing Distributor's Products
- Distributor’s File Specifications
- Importing Accounts
- Importing Contacts
- Sales Order Generic Export Format
- Purchase Order Generic Export Format
Installation For Single-User, Trial, or Evaluation
Use
- Close down all running applications.
- If installing from a CD, put the Reseller Advantage CD
in your CD ROM drive. If autoplay is supported, the install will start
automatically. If not, run "Setup30.exe" from the CD. If installing from a
downloaded file, simply double-click the exe file to start the installation.
- Follow the on-screen prompts. (Please note: If you
receive an error message that certain files cannot be accessed, just click
ignore to continue with installation. Windows may have these files opened and
in use. If you receive a message file already exists, click Do Not Replace. If
you have any problems running Reseller re-install and click replace. All
replaced files are backed up with file extensions of B00)
Go Back
Installation For Multi-User (Client-Server)
Use
Reseller Advantage
requires an ODBC compliant DBMS; which you will need to install on your server
machine if it does not already have one.
Install your
database management software (Sybase, SQL Server, Oracle) on your
Server.
- Using the
database management
systems’ administration tools create a new database named
"sfaservr".
Sybase SQL Anywhere
Use SQL Central and
follow the on screen prompts and accept all the database defaults except, due to
Reseller's large database, change page size to 4096 bytes and select create a
transaction log. (Please note: If the database resides in a folder, be sure the
folder's name contains no spaces)
SQL Server 6.5
*WARNING
BEFORE COMPLETING THIS STEP please verify that you are running SERVICE
PACK 5 or greater for SQL Server.
Use SQL
Enterprise Manager and create 2 new database devices. One for the database named
sfaservr with a size of about 300 megabytes, and one for the log named sfalog
with a size of about 200 megabytes. Then create a database called sfaservr that
uses these 2 devices.
SQL Server
7.0
Open SQL
Server Enterprise Manager and expand the SQL Server Group. Choose the server
you would like to keep your database and also expand this option. Right click
on database and choose New Database. Name your database sfaservr (in the name
field) and in the initialize size field type 300, which assigns 300 megabytes.
Click on the transaction log tab at the top, and assign 200 megabytes in the
initialize size field.
Set the
database to automatically start when the server is started.
Sybase
SQL Anywhere
Start SQL
Anywhere Service Manager, click New, then select Network Server. Set the Service
Name as "sfaservr". Click automatic startup. Enter parameters as
"-C 50M
XXXXXXXX", where XXXXXXXX is the full path name of the database file. ie, C:\RESELLER\SFASERVR.DB. Click OK then click
Start.
SQL
Server 6.5
Use SQL Enterprise Manager and right click on the name of
the server, then click Configure. From the server configuration/options
dialog, click on ‘autostart server at boot time’ check box.Go
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Install
Reseller Advantage Software on the Server Machine
If
your server is a Windows-based Server, you can install the software on the
server, if not the software can be installed on a Windows 95/NT client
workstation. Put the Reseller Advantage CD in your CD ROM drive. If autoplay is
supported the install will start automatically. If not, run "Setup30.exe" from
the CD. Follow the on-screen prompts.
-
Please note: If you receive an error
message that certain files cannot be accessed, just click ‘ignore’
to continue with the installation. Windows NT may have these files
opened and in use. If you receive the message ‘file already
exists’, click Do Not Replace. If you have problems running
Reseller Advantage you can re-install and reply replace. All
replaced files are backed up with file extensions of B00.
If you installed the software on a client
machine, then the DBMS client software may need to be installed. Refer to your
DBMS client installation documentation. Usually if you are running from the
server where you installed the DBMS then you do not need to install any
additional client software, check your DBMS documentation.
An ODBC data source named "SFASERVR" must be added to
each machine running Reseller Advantage. This will allow access to the newly
created server database. This can be done by running the 32 bit ODBC
Administrator from the Control Panel. See below for sample ODBC entries for
Sybase SQL Anywhere and for Microsoft SQL Server. Make sure for Microsoft SQL
Server that the Generate Stored Procedure for Prepared Statement is not
checked and the default database name is set to sfaservr. For Microsoft SQL
Server if you are on your NT Server YOURSERVERNAME should be set to local
otherwise it is the name of the computer that SQL Server was installed on. If
you use a trusted connection or NT Authentication then you must ensure that
you map the NT login ID or group to a SQL Server login ID and that the Alias
is set to the SQL Server user ID that was initially used when you created the
Reseller Advantage Server tables.
- Start up Reseller by selecting
Start>Programs>Reseller Advantage>Reseller.
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Software Setup
From this Reseller Logon screen, double-click
on the Reseller Advantage logo (not the 'Enter' button) to
initialize Reseller's database.
- Enter "GUEST" as the password.
The Database Sign-on Maintenance box opens.
The server data source defaults to "sfaservr". The local data source
defaults to "sfalocal". Unless you created your own data sources
then these should be left alone.
- Enter the database sign-on id and
password for both the server and local databases.
For Sybase SQL
Anywhere, the default Administration ID is DBA, the default
password is SQL and the default date format is YMD. If you have
created a different ID and password or have a different date
configuration enter them here.
For SQL Server
6.5, the default Administration ID is SA, the default password
is left blank and the default date format is MDY. If you have
created a different ID and password or have a different date
configuration enter them here.
- Under the Server Database click the
Create Tables button. Reseller will now create and initialize the
tables in your database. This will take approximately 5 - 10
minutes. Then a message will be displayed "Table Creation
Complete"
- Create a Super User. This should be your
System Administrator since this person receives the maximum
Reseller Access Rights. Enter an ID and Password as well as the
administrators first and last name. Click Create Super User.
Reseller creates a contact using the administrator's first and
last name. This contact has been given all the Reseller Access Rights. A message
is displayed, "Super User Created". Click OK. NOTE - You will NOT perform these two steps again.
They DO NOT need to be performed for each user or for each
machine!
- From Reseller's Logon screen, enter the
Super User's ID and Password and click Enter.
Reseller is now up and running on your
server. The next steps are to configure the system, Setup Reports,
Add Users and then Install Reseller on each client machine. Go Back
Installing the Reseller Advantage License
Manager
In order to activate Reseller Advantage
you must install the License Manager by running License.exe from
the CD. This will activate Reseller Advantage for the number of
users purchased. If you require additional users just contact your
sales rep and we can send you a new License Manager for the
additional users. Go Back
Customizing Reseller Advantage
ListBox Items
List box short names are stored in the
database where the list box long names are displayed in the on
screen list box.
Log in as the super-user, if you aren’t
already.
From the main reseller screen, go
to the top menu bar and select File>Administration>ListBox Items. Go Back
Adding Branches
- Under Tables on the left, select
Branches.
- Current Tables on the right,
modify existing Branches as follows:
- Short Name- 01 / Long Name- Main
Branch, click into this Long Name box and enter the name of your
Main Branch.
- Short Name- 02 / Long Name- Secondary
Branch, click into this Long Name box and enter the name of your
Secondary Branch.
- If more Branches are required, click new
and enter a Short and Long Name.
- Each Branch needs to have an
address entered in the Account Processing Screen for the Our Account. The Short Name must be a
number that will correspond to that address found on the Account
Processing Screen of Our Account. For example if your company's
Main Branch address is 10 Shell Lane, then this needs to be the
first (01 Short Name) address entered for Your Company. If your
Secondary Branch's address is 14 Beech Street, then this needs to
be the second (02 Short Name) address entered for Your Company.
Each Branch's Short Name will be the number of the corresponding
address entered for your account.
- Continue until all Branches have
been added.
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Adding Delivery Methods
- Under Tables on the left, select
DeliveryMethods.
- Current Tables on the right,
modify existing Delivery Methods as follows:
- Type over the Short Name-and enter up 8
alphanumeric characters
- Type over the Long Name and enter up to
25 alphanumeric character.
- Current Tables on the right, Add new
Delivery Methods as follows:
- Click the 'New' button at the bottom of
the dialog.
- Type in a new Short Name-such that the
short name is up 8 alphanumeric characters
- Type in a new Long Name-such that the
long name is up to 25 alphanumeric character.
Follow the above procedure to make changes
to any of the list box tables.
Please Note: The payment methods list
box short name must start with a C or P. If a C then the credit card
and expiration date must be entered. If a P then the PO # must be
entered. Go Back
System Settings
Log in as the super-user, if you aren’t
already. From the main reseller screen, go to the top menu bar and
select File>Administration>System
Settings.
Next to the ‘Our Account’ box,
click the ‘Assign Button’. The ‘Find Account’ dialog is now
displayed. Click the ‘Quick Add’ button, and add your company as
an account by filling in all fields, setting the address type as
‘Business’. Then click ‘OK’. You should now be back at the ‘System
Settings’ screen, and the ‘Our Account’ box should have the name
of your company.
Under ‘Accounting System
Information’, choose which format Reseller should use to export
Sales Orders and Purchase Orders. If your accounting system
doesn’t appear in the list, choose generic. Enter account names or numbers
from your accounting system for each of the fields listed. If you
will not be exporting Sales Orders, you may leave them as they
are.
- You may change the default max and min
commission uplifts, the protect ship-to and bill-to addresses or
the system wide format limit. Please see help for more
information.
- Under IMDSI Information – If you will be
using real-time price and availability for Ingram Micro, enter the
values for each of the fields. Contact Ingram Micro
for the values you need.
- Click the ‘OK’ button at the bottom of
the ‘System Settings’ dialog.
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User
Preferences
Each Reseller User can set their own user
preferences. From the main Reseller screen, select File>User Preferences. Here defaults are
set that apply only to that user. These defaults will make the user
more efficient by reducing the number of selections to make in the
quoting/sales order process. Note that these settings are defaults,
but do not have to be used. (i.e. if the user’s default ship-via is
UPS Blue Label, they may still use any ship-via they want, they are
not forced to use the one selected.)
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Report
Layouts
Sample report formats are located in a DOTS
directory located off the Reseller Advantage install directory.
These formats are added as attachments to a specific attachment type
based of the format of the report. Please refer to Reseller's help
on how to create report templates in Microsoft Word.
Supplied Sample Report files and their
Attachment Types
|
File
Name |
Attachment
Type |
Short
Name |
|
GenAcctList.dot |
Account Lists |
ACCTLIST |
|
GenAcctPg.dot |
Account Reports |
ACCTRPTS |
|
genattchlist.dot |
Attachment Lists |
ATCHLIST |
|
gencontlist.dot |
Contact Lists |
CONTLIST |
|
gencosts.dot |
Quote Reports |
QUOTRPTS |
|
genDealList.dot |
Deal Lists |
DEALLIST |
|
GenDealRept.dot |
Deal Reports |
DEALRPTS |
|
GenMemeo.dot |
Contact Reports |
CONTRPTS |
|
genOrderList.dot |
Order Lists |
ORDRLIST |
|
genOrdrRept.dot |
Order Reports |
ORDRRPTS |
|
genprodlist.dot |
Product Lists |
PRODLIST |
|
genquoteavail.dot |
Quote Reports |
QUOTRPTS |
|
genquotegroup.dot |
Quote Reports |
QUOTRPTS |
|
genquotenoavail.dot |
Quote Reports |
QUOTRPTS |
|
polist.dot |
Purchase Order Lists |
POLIST |
|
popage.dot |
Purchase Order Reports |
PORPTS |
|
popage1.dot |
Purchase Order Reports |
PORPTS |
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Adding
Users
To add a Reseller Advantage user, first add
the person as a contact – refer to Reseller Help for adding a
contact. To use Reseller help click ‘Help’ from the menu bar on top
of the main reseller screen. After the contact has been added, add
the contact as a User. Refer to Reseller System Administration Help
(from the help menu, click ‘System Administration Help’) on adding
users.
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Install
Reseller Advantage on Client Machines
If your client machines will be accessing their
own local databases, further setup is required – refer to Replication Setup for Sybase SQL Anywhere
before proceeding with this step. You can install Reseller Advantage
on client machines using the Reseller Advantage CD. Just follow the
on-screen prompts. Or, if the client machine is connected to the
network and has access to the network drive where the "SetupXX.exe
as been copied, then you can install directly from the network by
running "SetupXX.exe" and following the on-screen prompts.
- After Reseller Advantage is installed you
will need to install your DBMS Client Software, check your DBMS
Documentation. After the DBMS client software is installed you
must add an ODBC data source named "SFASERVR" that will allow you
access to the Reseller server database. This can be done by
running the 32 bit ODBC Administrator from the Control Panel.
Sample ODBC entries for Sybase SQL Anywhere and for Microsoft SQL
Server can be found in the Server Install section of this
document.
- Start up Reseller by selecting
Start>Programs>Reseller Advantage>Reseller and then
follow steps 1 through 3 in the software setup section above. Do
not create tables or super user. These
steps set the database sign-on ID, Password and date format for
the RDBMS you have installed. Give this user their specific
sign-on ID and password. They are now ready to use Reseller
Advantage.
Please Note:
If your client machines are running Windows95 and you are
using SQL Server 6.5 as your DBMS, you may experience very slow
performance. If this happens, it may mean your client machine
is communicating with SQL Server with 'Named Pipes' protocol instead
of TCP/IP. With newer ODBC drivers you can specify the network
library within the 'Client Configuration' of your ODBC
setup.
Go
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Installing
the Purchasing Module on Client Machines
For each purchasing user you must install the
Purchasing Module. You can install the Purchasing Module on client
machines using the Reseller Advantage CD by running "Setup.exe" from
the \PURCH directory and following the on-screen prompts, Or if the
client machine is connected to the network and has access to the
network drive where the \PURCH directory has been copied, then you
can install directly from the network by running " Setup.exe" from
the \PURCH directory and following the on-screen prompts.
Please Note: Make sure when
asked for the location to put the files you enter the initial
Reseller Advantage Install directory.
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Installing
Reseller on the Web
You must install Reseller on the Web onto an
Internet accessible machine that is running IIS 3.0 or later with
Active server pages installed. Using the Reseller Advantage CD run
"Setup.exe" from the \WEB directory and following the on-screen
prompts.
- Create a sub-directory under the Reseller
Advantage Install directory called ‘\WEB'.
- Unzip the file web_24.zip located in the
\WEB directory on the CD into this new web directory. Make sure
you use the -d option so that the sub directory structure is
created.
- Using the IIS Manager create an
application and point it to this new 'web' directory. Make sure
you give it execute privileges.
- Using Reseller Advantage create a guest
user with an ID of GUEST and a Password of GUEST. The framework
web site automatically logs users in as a guest user.
Please Note: Make sure when
asked for the location to put the files you enter the initial
Reseller Advantage
Go
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Replication
Setup for Sybase SQL Anywhere
Server Setup
From SQL Central start ISQL for your server
database. Click file open and locate publications.sql which is in a
sub directory called SQL off of your Reseller install directory.
Click open and then click execute. This will add the reseller
publication to your database.
- From SQL Central add a new user
called local, give them remote DBA authority and set them as the
database publisher.
- From SQL Central> SQL
Remote> Message Types set your server databases message type.
- From SQL Central>SQL
Remote>Remote Users add as many remote users as required and
extract their database.
- Set the SQLREMOTE Environment
variable to point to the correct location.
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Client Setup
For each client machine move their
extracted database to their client machine and set the SQLREMOTE
variable in the autoexec.bat file and local database ODBC
settings.
- For each client machine, start up
Reseller (from the Start menu, Programs>Reseller
Advantage>Reseller). Double-click on the logo, and follow the
same procedure for setting the Database sign-on and password as
you did previously. Do not do the
‘Create Tables’ or ‘Create Super User’ steps
again.
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Importing Distributor's
Products
The first step is to add the distributor's
access id's and passwords. From the Main Reseller screen, click the
Contacts tab and search for your contact record, Enter your first
and last name and click the search button. Highlight your contact
record and click Edit. From the External Systems tab click new,
select an External System name by clicking in the name field, then
enter that distributor's access id and password. Do this for each of your distributors that
you will be importing products from then save the contact using the
File>Save menu item, or close the dialog and select yes when
asked to save the changes.
- From the Main Reseller screen, click the
Accounts tab. Distributors Ingram Micro, Tech Data and MicroAge
are automatically added as distributor accounts during the
install. Add any additional distributors as Reseller accounts by
clicking New. The Account Processing screen opens, enter the
account's name. Set the Account type as "Distributor". Under
Account Provides, click "Distribution". Then save the account. Do
this for each distributor. Since the list of manufacturers and
distributors is retrieved when you log on to Reseller you must
exit the system and re-logon for this account to show in the
manufacturer and/or distributor lists.
- From the Main Reseller Screen, click the
Products tab.
- Click the Import button. The Product
Import box opens, displaying all your distributors.
- Double-click on each distributor one at a
time to verify/enter their specific import details. Only Ingram
should require changes since the FTP location uses your company
name, change YOURCOMPNAME in the host price file entry field to
the name given to you by Ingram. Verify/Enter each distributor's
specific file specifications as listed below. Please note: The
local file paths are the suggested locations for these temporary
files. If your temporary files are located someplace else, enter
your location instead. On the Product Import Details screen, keep
Run Import as Manually because you will need to run each of the
distributor's product imports manually the first time. After you
have successfully imported products for each distributor manually,
you may then set your subsequent imports to run automatically.
Refer to step 9 for details on setting up Reseller for automatic
product imports.
- You will be asked for a serial #
and key code in order to use the FTP OCX which downloads the
Ingram and MicroAge files. Enter the serial number and key code
provided with Reseller Advantage. You can purchase additional
runtime license from DISTINCT CORPORATION who can be reached at
(408) 366-8933.
- You must run the initial manual product
imports in the order the distributors are listed below, Tech Data,
Ingram, Micro Age and then Merisel. From the Product Import
Screen, select Download New File, select a distributor and click
Run Update. You can select multiple distributors, but for this
initial import select one at a time.
Please note: If you currently are
using Ingram's price and availability files you will need to
request a full file before running their initial load. Also please
ensure that the Ingram file layout adheres to the required
Reseller Advantage Ingram file layout.
- You can see the progress of the
import from the progress bar. If the File Download dialog or
GETPROD command window is open the system is downloading files.
Each initial download/import will take approximately 2 hours for
each distributor. A message is displayed after each distributor's
product import is successfully completed. Reseller will make 10
attempts to complete the import. You may view the status of each
import by clicking the History button.
- After the initial import is
completed successfully, you can set Run Import to Auto for each
distributor whose import you wish to run automatically. Located in
the Reseller install directory is a file called "prodload.bat".
You will need a 3rd party software
package that can launch programs at specified times, i.e.
Automate. Instruct your scheduling software to launch
"prodload.bat" at whatever time you wish, and the import will run
for those distributors you specified as Auto.
Please Note:
- If you are using Microsoft SQL Server
6.5, periodically during the initial product import, every 25-30%,
you must rebuild (ALL) the items and distpart table indexes and after each of the initial
distributor imports you must dump the
transaction log and then recreate all the indexes for the
items and distpart tables. This can be done from the SQL
Enterprise Manager.
- The update of the distributor products
can be run from a client computer. However, for performance
reasons we recommend running the update from an NT server, if you
are using one.
- The product load/update utilizes mapping
files located in the Reseller Install directory. These files
maintain the mapping between products, their categories, and their
manufacturers. Maintenance of these mapping files must be done on
the same machine that the product load is run on. In order to keep
you products categorized properly make sure you map new categories
when they are added via the product load.
- Change the Merisel file Unzip
procedure.
- Merisel has a download file that can only
be unzipped by Winzip32. You need to purchase a copy of Winzip32
and install it in order to extract the price file.
- Once Winzip32 is installed you need to
change the Sfaunzip.bat file, located in the Merisel temporary
directory, to the following:
erase %1
WINZIP INSTALL DIRECTORY\winzip32 -e %2
%4\%3 %4
dir > %1
Contact Merisel if you want them to put this
file in a regular Pkunzip format.
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Distributor’s File
Specifications
Tech Data
You need: ID and Password to Tech Data’s
website: www.techdata.com
Contact Info: Call (800)-222-7926
|
Host: |
Local: |
|
URL: getprod |
Path: c:\temp\td |
|
Price File: prodcod.zip |
Price File:
prodcod.zip |
|
Hierarchy File: LEAVE
BLANK |
Hierarchy File: LEAVE
BLANK |
|
Availability File: LEAVE
BLANK |
Availability File: LEAVE
BLANK |
|
File Format: Tech Data |
Schedule>Run Import:
Manual |
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Ingram Micro
You need: ID and Password to Ingram’s
website: www.ingrammicro.com
Access to Ingram’s Online Pricing
and Availability Contact: Contact
Info NOTE - when you contact Ingram for the
price and availability files, they will probably send you a form to
fill out that specifies which file format you want. Make sure you
review ResellerAdvantage's
requirements for Ingram File Layouts.
|
Host: |
Local: |
|
URL:
ftpsecure.ingrammicro.com |
Path: c:\temp\ig |
|
Price File: fusion\us\(Contact
Ingram)\price.zip |
Price File: price.zip |
|
Hierarchy File:
fusion\us\newcats\newcats.txt |
Hierarchy File:
newcats.txt |
|
Availability File:
fusion\us\avail\total.zip |
Availability File:
total.zip |
|
File Format: Ingram |
Schedule>Run Import:
Manual |
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Pinacor
You need: ID and Password to Pinacors
website: www.pinacor.com
Ability to create a Pinacor Catalog via
their web site.
Contact Info: (800)-246-6340
|
Host: |
Local: |
|
URL:
ftp.ecatalog.pinacor.com |
Path: c:\temp\ma |
|
Price File: Q999FULL.zip |
Price File:
Q999FULL.zip |
|
Hierarchy File:
download/pincats.txt |
Hierarchy File:
pincats.txt |
|
Availability File: LEAVE
BLANK |
Availability File: LEAVE
BLANK |
|
File Format: Pinacor |
Schedule>Run Import:
Manual |
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Merisel
You need: ID and Password to Merisel price
files.
Contact Info: (310)-535-4073
Contact Merisel for specific URL and price
file specifications that need to be entered in Merisel’s Product
Import details box.
|
Host: |
Local: |
|
URL: 157.240.150.30 |
Path: c:\temp\mc |
|
Price File: YOURACCT#.Z |
Price File:
YOURACCT#.Z |
|
Hierarchy File:
download/classcd.csv |
Hierarchy File:
classcd.csv |
|
Availability File:
invful.zip |
Availability File:
invful.zip |
|
File Format: Merisel |
Schedule>Run Import:
Manual |
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Importing Generic Products
The first step in importing generic products is
to setup the new account as a Distributor and Manufacturer by adding
this account and selecting both the manufacturer and distributor
check boxes in the account provides area. Since the list of
manufacturers and distributors is retrieved when you log on to
reseller you must exit the system and re-logon for this company to
show in the manufacturer and distributor lists. Then in the product
import dialog list box double click on this company and set the
parameters shown below. Click OK and from the product import dialog
click use existing file radio button and then click the run update
button. Please note that the price file must be named generic.txt and must be located in the
local path directory.

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Generic Import File
Layout
Each Field should be separated by a comma and
character fields should have double quotes around
them.
|
Field Name |
Format |
|
Action |
1 Character Leave
Blank |
|
Manufacturer Name |
40 Characters |
|
Manufacturer Part Number |
20 Characters |
|
Manufacturer Price |
15,2 Numeric |
|
Distributor Name |
40 Characters |
|
Distributor Part Number |
20 Characters |
|
Distributor Price |
15,2 Numeric |
|
Distributor Price Flag |
1 Character Leave
Blank |
|
Quantity in Stock |
9 Numeric |
|
Part Type |
8 Characters (BUY, MAKE,
SERVICE) |
|
Part Description |
80 Characters |
|
Category1 Name |
40 Characters |
|
Category2 Name |
40 Characters |
|
Category3 Name |
40 Characters |
|
Category4 Name |
40 Characters |
|
Category Code |
8
Characters |
The import and update is performed as
follows:
- The distributor part number is searched for
in the distributor part table using the distributor part number
and the distributor name.
- If the distributor part is found then the
system checks to see if the price, number available or the
description has changed and if so the distributor part record is
updated.
- If the distributor part is not found then the
manufacturer part number is searched for in the products table
using the manufacturer part number and the manufacturer
name.
- If the manufacturer part is not found then a
new manufacturer part record is inserted into manufacturer part
table and a new distributor record is inserted into the
distributor part table.
- If the manufacturer part is found then a new
distributor part is inserted into the distributor part
table
- When a product is added the manufacturer id
and distributor id are needed for there respective product
records. To find these the manufacturer and distributor names are
used to locate the manufacturer and distributor on the reseller
system. If they are not found a new account record is created for
them. So if they already exist in the reseller database make sure
the name is exactly the same as the one in the database.
- The category code is used to map different
product hierarchies to the reseller product hierarchy. The code is
matched against a table and if found the mapped code is used. If
it is not found then the category names are used to find the
location in the product hierarchy. If the name is not found it is
added to the product hierarchy and the products are then
associated with it.
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Importing
Accounts
The Account import file is a comma delimited
file and the 1st line of this file must
contain !HDR.
The Account import functionality can be
access from the Accounts folder using the import/export button. It
will ask for an input file and gives you the option to add
duplicates, Replace if Duplicate found, or Ignore if duplicate
found. A progress dialog shows you the status of the Import and log
is displayed after the import completes. If Replace if Duplicate is
checked the existing accounts current addresses are deleted and
replaced with the new imported addresses. If more than 1 duplicate
is found and "Replace if Duplicate " is checked an error is written
to the status log and the update does not occur. If the key contact
does not exist they are added to the database and set as the
account's key contact. The Default_Bill_To and Default_Ship_To
fields are set to the number of the address (1-4) that is the
Default Billing or Default Shipping address. Please note that the
acct_customer_num field should be filled in with the customer id
from your accounting system. This is used to link the Reseller
account to the accounting system customer.
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Account Import File
Layout
|
Name |
Description |
Len |
Default |
|
account_type |
Type of Account - CUSTOMER, PROSPECT,
SUSPECT |
8 |
PROSPECT |
|
person_or_company |
Is the account an individual or
company ‘C’ or ‘P’ |
1 |
C |
|
account_name |
Name of Account |
40 |
|
|
price_level |
Pricing Profile Name |
25 |
|
|
tax_code |
Name of tax code that relates to a
percent |
8 |
TX0 |
|
mktg_area |
Number of Marketing area this person
is in |
8 |
|
|
acct_customer_num |
Number from your accounting
system |
20 |
|
|
sic_code |
Name designating business
area |
25 |
|
|
source_code |
Where lead came from |
25 |
|
|
status |
Active or Dormant |
8 |
ACTIVE |
|
candidate_for |
What the account is in the market
for |
25 |
|
|
use_as_ref |
If this account can be used as a
reference. (Y/N) |
1 |
N |
|
manufacturer |
Is this account a Manufacturer
(Y/N) |
1 |
N |
|
distributor |
Is this account a distributor
(Y/N) |
1 |
N |
|
Web Home Page |
Address of their Web
Page |
80 |
|
|
Owner ID |
ID of the Owning sales
rep |
8 |
|
|
Key Contact Name |
Name of the Key Contact. (Salutation
First, Last) |
30 |
|
|
Association Type |
Type of Company Association (BILLING,
PARENT) |
8 |
|
|
Associated Company |
Name of associated
company |
40 |
|
|
Num Employees |
Number of Employees |
8 |
|
|
User1 |
User Field 1 |
8 |
|
|
User2 |
User Field 2 |
8 |
|
|
User3 |
User Field 3 |
8 |
|
|
User4 |
User Field 4 |
8 |
|
|
User5 |
User Field 5 |
8 |
|
|
User6 |
User Field 6 |
8 |
|
|
User7 |
User Field 7 |
8 |
|
|
User8 |
User Field 8 |
8 |
|
|
User9 |
User Field 9 |
8 |
|
|
User10 |
User Field 10 |
8 |
|
|
User11 |
User Field 11 |
8 |
|
|
User12 |
User Field 12 |
8 |
|
|
User13 |
User Field 13 |
8 |
|
|
User14 |
User Field 14 |
8 |
|
|
User15 |
User Field 15 |
8 |
|
|
Phone Number |
Main Phone Number |
15 |
|
|
Phone Country Code |
Main Phone Number Country
code |
5 |
|
|
Fax Number |
Main Fax Number |
15 |
|
|
Fax Country Code |
Main Fax Number Country
code |
5 |
|
|
Default_Bill_To |
Address Number that is the default
bill to address (1-4) |
1 |
|
|
Default_Ship_To |
Address Number that is the default
ship to address (1-4) |
1 |
|
|
Addr1_type |
Short name of address type as defined
in address types.
Initial preloaded options are BILLTO,
SHIPPING, LOCATION, INVOICE and MAILING. |
8 |
|
|
Addr1_line1 |
Address 1 line 1 |
30 |
|
|
Addr1_line2 |
Address 1 line 2 |
30 |
|
|
Addr1_line3 |
Address 1 line 3 |
30 |
|
|
Addr1_City |
Address 1 City |
20 |
|
|
Addr1_State |
Address 1 State |
2 |
|
|
Addr1_Zip |
Address 1 Zip |
10 |
|
|
Addr1_Country |
Address 1 Country |
20 |
|
|
Addr1_attention_to |
Address 1 Attention to |
15 |
|
|
Addr1_Instructions |
Address 1 Special
Instructions |
80 |
|
|
Addr2 _type |
Short name of address type as defined
in address types Initial preloaded options are BILLTO,
SHIPPING, LOCATION, INVOICE and MAILING. |
8 |
|
|
Addr2_line1 |
Address 2 line 1 |
30 |
|
|
Addr2_line2 |
Address 2 line 2 |
30 |
|
|
Addr2_line3 |
Address 2 line 3 |
30 |
|
|
Addr2_City |
Address 2 City |
20 |
|
|
Addr2_State |
Address 2 State |
2 |
|
|
Addr2_Zip |
Address 2 Zip |
10 |
|
|
Addr2_Country |
Address 2 Country |
20 |
|
|
Addr2_attention_to |
Address 2 Attention to |
15 |
|
|
Addr2_Instructions |
Address 2 Special
Instructions |
80 |
|
|
Addr3 _type |
Short name of address type as defined
in address types Initial preloaded options are BILLTO,
SHIPPING, LOCATION, INVOICE and MAILING. |
8 |
|
|
Addr3_line1 |
Address 3 line 1 |
30 |
|
|
Addr3_line2 |
Address 3 line 2 |
30 |
|
|
Addr3_line3 |
Address 3 line 3 |
30 |
|
|
Addr3_City |
Address 3 City |
20 |
|
|
Addr3_State |
Address 3 State |
2 |
|
|
Addr3_Zip |
Address 3 Zip |
10 |
|
|
Addr3_Country |
Address 3 Country |
20 |
|
|
Addr3_attention_to |
| |